This privacy policy is effective as of 21 April 2021. Please note we will regularly update this privacy policy to reflect changes in the way we handle your personal data or any changes in law.

Quant Network Limited takes the privacy of your information very seriously. This privacy policy explains who we are and how we collect and use your personal information through your use of this website (www.quant.network) including where we use your personal information to contact you with information we think may be of interest to you; and explains what rights and choices you have regarding your personal information. In this policy references to Quant, we, our, or us are references to Quant Network Limited and all our group companies doing business under the Quant name.

Quant Network Limited is the data controller of your personal information meaning we are the organisation that is legally responsible for deciding how and for what purposes your personal information is used.

This privacy policy is divided into the following sections:

  • How to contact us
  • What this privacy policy applies to
  • What personal information do we collect?
  • How do we collect your personal information?
  • How we use your personal information and the legal basis for processing
  • Marketing communications
  • Sensitive data
  • Who we share your personal information with
  • Keeping your personal information secure
  • How long will your personal information be kept?
  • Data Subject Rights
  • Transfers outside the UK and the European Economic Area (EEA)
  • Cookies

How to contact us

Any questions, comments, requests or complaints regarding this privacy policy or our use of your personal information should be addressed to us preferably by email at privacy@quant.network or by regular mail:

For the attention of:
Privacy Officer
20-22 Wenlock Road
London N1 7GU

What this privacy policy applies to

This privacy policy applies to your use of our website only.

Our website may provide links to other websites. We have no control over these websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites and we encourage you to read their privacy policy or statements.

What personal information do we collect?

When you use our website, we may collect the following information about you:

  • Contact data: your name, email address and telephone number,
  • Employment data: your job title, company and its address
  • Query/comment data: any communications we have with you for example information you submit in any forms on the website
  • Technical data: Information captured in our web logs such as device information (e.g. device brand and model, screen dimensions), unique identification numbers (e.g. IP address and device ID), and browser information (e.g URL, browser type, pages visited, date/time of access), geo-location and other device-specific information, Internet connection information.

How do we collect your personal information?

Sometimes you give us personal information directly and in other circumstances we will collect personal information about you automatically.

Personal information that you give to us directly

We will collect your personal information, for example:

  • When you contact us through our website, by telephone, post, e-mail or through any other means
  • When when you download materials from our website
  • When you register for our webinars or other events
  • When you opt to receive marketing communications from us
  • When you buy our products or services
  • Personal information that we collect automatically

When you use our website, we will collect personal information about you

We automatically collect some personal information about your visit to our website. This information helps us to make improvements to website content and navigation, and includes your IP address, the date, times and frequency with which you access the website and the way you use and interact with its content.

  • We will collect your personal information automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on our website, see the section below, headed “Cookies”.
  • How we use your personal information and the legal basis for processing

We can only use your personal information if we have a proper reason. For example, if you have given your consent or to comply with our legal and regulatory obligations.

The table below sets out what we use your personal information for and the legal basis for processing.

Purpose Legal basis
Managing our contractual relationship with you Necessary for the performance of a contract of which you are a party
Communicating with you Justified on the basis of our legitimate interests for ensuring proper communication
Complying with legal requirements Necessary for the compliance with a legal obligation to which we are subject
Administering and improving our website, investigating any complaints and providing customer service

Improving the security and functioning of our website, networks and information

 Justified on the basis of our legitimate interest for ensuring that you receive an excellent user experience and that our networks and information are secure
Marketing our products and services to you (unless you have objected to such processing) Justified on the basis of our legitimate interests for ensuring that we can conduct and increase our business
To understand more about our attendees at our events and webinars including to analyze their interests Justified on the basis of our legitimate interests

We believe it is important to give you choices about the use of your personal information. We will use your personal information as described in this policy (or any service specific Privacy Policy). If we want to use your personal information for a purpose not described in this policy, we will first get your consent to do so.

Marketing communications

We will respect your wishes not to receive marketing communications. You can change your marketing preferences by contacting us.

If you gave us your email address to receive marketing communications, you can opt out at any time by using the unsubscribe links or instructions included at the bottom of our emails.

Please note that we will continue to send you service-related communications regardless of any opt-out request.

Sensitive data

By “sensitive data” or “special categories data” we mean the various categories of personal data identified by data privacy laws as requiring special treatment, including in some circumstances the need to obtain explicit consent from you. These categories include racial or ethnic origin, political opinions, religious, philosophical or other similar beliefs, membership of a trade union, physical or mental health, biometric or genetic data, sexual life or orientation, or criminal convictions and offences (including information about suspected criminal activities).

We do not generally seek to collect sensitive data either through our website or otherwise. If we do seek to collect such data, we will do this in accordance with data privacy law requirements.

Who we share your personal information with

We may share your personal information with our service providers and professional advisers, public and government authorities, our group companies or third parties in connection with the operation of our business. These third parties may be based in other countries and before we transfer your personal information we will make sure that we have taken the necessary steps to ensure that your personal information will be given adequate protection as required by relevant data privacy laws.

We routinely share personal information with:

  • third-party service providers that provide services to us, including billing, payment processing, customer service, email deployment, advertising and marketing, security and performance monitoring, maintaining or servicing accounts, processing or fulfilling orders and transactions, verifying customer information, hosting, auditing, and website analytics and data processing; and
  • for other business purposes described in this privacy policy or for any other purpose disclosed to you at the time we collect the information or pursuant to your consent.

We will only share your personal information with such third parties if we are satisfied that they take appropriate action to protect your personal information.

We may need to share your personal information in the following circumstances:

  • to protect and defend the legal rights, safety, and security of Quant, our group companies, users, or the public, including to protect against fraud and malicious activity; and
  • in connection with a proposed corporate transaction, such as a merger or acquisition.‍

Keeping your personal information secure

We have implemented technical and organisational measures to safeguard your personal information and help prevent unauthorised access. For example:

  • applying encryption methods to your personal information both when we store your information on our internal databases and when we need to transfer it to a third party (or internally);
  • ensuring we have appropriate firewalls in place;
  • requiring our staff to comply with data protection policies; and
  • restricting access to your personal information on a need-to-know basis.

We also have procedures in place to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your personal information, please let us know immediately by contacting us via this e-mail address: privacy@quant.network.

How long will your personal information be kept?

We will only keep your personal information for as long as we need it to fulfil the purposes for which the information was collected unless legal or regulatory obligations require us to keep it.

Data subject rights

You generally have the following rights:

  • Right to access: the right to request
    • copies of the information we hold about you at any time, or
    • that we modify, update or delete such information.

If we provide you with access to the information, we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

  • Right to correct (also known as rectification): the right to have your information rectified if it is inaccurate or incomplete.
  • Right to erase (also known as the right to be forgotten): the right to request that we delete your information.
  • Right to restrict our use of your information: the right to “block” us from using your information or limit the way in which we can use it.
  • Right to portability: the right to request a copy (in a structured, commonly used and machine readable format) of your information or that we transfer such information to another data controller.
  • Right to object to use: the right to object to our processing of your information including where we use it for our legitimate interests.

To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your personal information (where consent is our legal basis for processing your information), please contact us via this e-mail address: privacy@quant.network.

You have the right to complain to an information authority about our collection and use of your information. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.

Transfers outside the UK and the European Economic Area (EEA)

The UK and EEA and other countries outside of the UK and the EEA have different data protection laws, some of which may provide lower levels of protection for personal information.

Personal information which we collect from you may be stored and processed in and transferred to countries outside of the UK and the EEA. For example, if our servers are located in a country outside the UK or the EEA or one of our service providers is situated in a country outside the UK or the EEA. We also share information with our group companies, some of which are located outside the UK and EEA.

We will only transfer your information outside the UK and the EEA by way of an adequacy decision or the standard contractual clauses. You can request a copy of the standard contractual clauses by emailing privacy@quant.network.

Cookies

This website may place and access certain cookies on your computer. Quant uses cookies to improve your experience of using the website and to improve our range of products and services. Quant has carefully chosen these cookies and has taken steps to ensure that your privacy is protected and respected at all times.

Before the website places cookies on your computer, you will be presented with a message bar requesting your consent to set those cookies.

By giving your consent to the placing of cookies, you are enabling Quant to provide a better experience and service to you. You may, if you wish, deny consent to the placing of cookies; however certain features of the website may not function fully or as intended.

This website may place the following cookies:

  • Strictly necessary cookies: These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
  • Analytical/performance cookies: They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

You can choose to enable or disable cookies in your internet browser. By default, most internet browsers accept cookies but this can be changed. For further details, please consult the help menu in your internet browser.

You can choose to delete cookies at any time; however you may lose any information that enables you to access the website more quickly and efficiently including, but not limited to, personalisation settings.

It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.